Compress files and email

Files are reduced in size, but everything is left intact. To decompress a batch of files, simply extract it. Zip files also known as archives have numerous uses, but are perfect for emailing documents and images.

Uploading and downloading email attachments can take an age, but compression lessens the burden. Indeed, without compression, some attachments might be too big to email at all. We'll be focusing on compressing files for use as email attachments over the following pages. Windows comes with built-in Zip support, but this is limited to basic creation and extraction. To unleash the format's full power and flexibility you'll need to use a third-party utility.

Once the trials expire, you're expected to dig into your pocket. Throughout this workshop, we'll be using 7-Zip. This has all the features of its rivals and costs a grand total of zip. Grab the version of 7-Zip most suitable for your operating system. Installation is straightforward - a simple matter of accepting the defaults although, depending on your PC's setup, you might be prompted to reboot. Right-click the file you want to compress and select 7-Zip. Would you like to continue to upload your file for conversion?

You can use Zamzar to compress a wide range of different files - just click on a format to get started:. As the number of different file types have increased over the years we have seen new file types appear that range in size to such an extent that there's a need for users to be able compress files.

For example, we've all been at work and been sent a spreadsheet, document or presentation that has blown our mailbox. We've all visited websites that seem to take an age to load and that's because the images used on the site are unnecessarily large in size. Sometimes, there's a requirement to have the highest quality file possible - perhaps a wedding picture you want printed or a movie that you are airing. However, most of the time we want to be able to send files quickly and to also be able to consume them easily.

This is why we have built the Zamzar compression tool. We are able to compress all different types of files - Images, Documents, Videos and Audio files - and allow users to make those files smaller whilst still retaining their overall quality. Compressed attachments will prevent Outlook from these problems, and let Outlook work fluently.

In this article, I will introduce three methods to auto compress attachments in messages in Outlook. Send compressed attachments with manually compressing files firstly. Batch compress attachments in selected messages. Microsoft Outlook does not support compressing attachments directly. But we can compress files firstly, and then sent the compressed files via Outlook. You can do as follows:. See screen shot below:. Now selected files are compressed to one file.

Then a new email is created with the compressed file as attachment automatically. Compose this email, and then send it. Sometimes, you may want to compress attachments in received emails. Kutools for Outlook simplifies your daily email communication through Outlook by adding dozens of handy features.

Read More Free Download Now. A Compress All dialog box pops up asking for your confirmation. Just click the Yes button.